BY-LAWS

Elections

Parliamentary Procedures

Parliamentarian Overview

  • Assists the president to manage meetings and advises on parliamentary procedure

  • Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every five years

  • Arranges nominating committee’s first meeting, providing information on nomination and election process

 

Parliamentary Resources

 

Bylaws Overview


Bylaws are the rules the local unit must follow. They are adopted and amended by a vote of your unit’s members at a general meeting. PTA bylaws may not conflict with the bylaws of the PTA national organization or the state PTA. If you can’t find a copy of your unit’s bylaws, contact the district or state office to obtain one. All officers should be familiar with the local unit bylaws. Any member has a right to view them.

Bylaws provide the following important information:

  • The structure of the local unit board

  • Information on required meeting dates (may include how meeting notification is given)

  • Nominating committee formation

  • How and when to conduct elections

  • Dates for the fiscal year

  • Requirements of a quorum for conducting business

  • By-Laws should be updated and approved every three years 

Bylaws Resources 

 

Elections Overview

PTA elections are held at the annual meeting no later than the second week of April. The board-elect then has time to plan for the next term, to attend the annual convention and local training workshops, to prepare programs and budgets and to identify committee chairmen before assuming office. Review Article V of your  bylaws to determine the month your elections are held.

Provide notice of the:

  • Election meeting to members in writing at least 30 days prior to the meeting

  • Proposed slate to members in writing at least 28 days prior to the meeting.

Members are eligible to vote if they’ve been members for 30 days. The secretary uses latest membership list to confirm members’ credentials. When a membership list is not available, all attendees at the election meeting are eligible to vote. It is essential to follow the bylaws requirements for nominee and officer qualifications, election and slate notice requirements, nominations from the floor, election and parliamentary procedures.

Elections Resources

Questions about bylaws, parliamentary procedure, nominating committee and the election of officers? Contact your unit mentor, or dp18@capta.org