BY-LAWS

Elections

Parliamentary Procedures

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Parliamentarian Overview

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• Assists the president to manage meetings and advises on parliamentary procedure

• Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every five years

• Arranges nominating committee’s first meeting, providing information on nomination and election process

 

Parliamentary Resources

• Do you know basic parliamentary procedure

• Types of PTA Meetings

• Sample Meeting Agenda and Phrases to Use

• Going Through the Motions

• Great ideas for parliamentarians

• Motion Chart

• Parliamentarian Job Description

• Parliamentary Basics

• Parliamentary Procedures

• Parliamentary questions from the field

• Stump the Parliamentarian

• Types of PTA Meetings

• Eight Steps to Making a Motion

• Sample Meeting Agenda and Phrases to Use

 

Bylaws Overview

Bylaws are the rules the local unit must follow. They are adopted and amended by a vote of your unit’s members at a general meeting. PTA bylaws may not conflict with the bylaws of the PTA national organization or the state PTA. If you can’t find a copy of your unit’s bylaws, contact the district or state office to obtain one. All officers should be familiar with the local unit bylaws. Any member has a right to view them.

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Bylaws provide the following important information:

• The structure of the local unit board

• Information on required meeting dates (may include how meeting notification is given)

• Nominating committee formation

• How and when to conduct elections

• Dates for the fiscal year

• Requirements of a quorum for conducting business

• By-Laws should be updated and approved every three years 

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Bylaws Resources 

• Bylaws and Standing Rules

• eBylaws

• PTA Bylaws – Your GPS

 

Elections Overview

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PTA elections are held at the annual meeting no later than the second week of April. The board-elect then has time to plan for the next term, to attend the annual convention and local training workshops, to prepare programs and budgets and to identify committee chairmen before assuming office. Review Article V of your  bylaws to determine the month your elections are held.

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Provide notice of the:

• Election meeting to members in writing at least 30 days prior to the meeting

• Proposed slate to members in writing at least 28 days prior to the meeting.

Members are eligible to vote if they’ve been members for 30 days. The secretary uses latest membership list to confirm members’ credentials. When a membership list is not available, all attendees at the election meeting are eligible to vote. It is essential to follow the bylaws requirements for nominee and officer qualifications, election and slate notice requirements, nominations from the floor, election and parliamentary procedures.

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Elections Resources

• Bylaws Sections for Parliamentarian to Read

• ​Election Procedure

• Nominations and Elections

• PTA Election Checklist

• Script for Conducting Elections

• Tips for Elections

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Questions about bylaws, parliamentary procedure, nominating committee and the election of officers? Contact your unit mentor, or dp18@capta.org 

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